Join Our Team

The Position:

Flex Pharma has an outstanding career opportunity for a motivated and experienced Executive Assistant to provide high-level support to our Chief Executive Officer (CEO) and our SVP, Investor Relations.

The Executive Assistant must be exceedingly well-organized, flexible, proactive, resourceful and efficient with the interest and ability to interact with all levels of the organization in representing the executive team.

The ideal candidate will be professional, articulate and enjoy working within a collaborative, fast-paced and dynamic environment. He/She will leverage a broad range of skills with a high degree of professionalism, initiative and collaboration, and exercise good judgment in a variety of situations. He/she must be able to work under pressure with the ability to handle a wide variety of activities and confidential matters with discretion.

Duties and Responsibilities:

 Day-to-day administration and coordination of all areas of executive support

• Proactively manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, and stay several steps ahead to maintain efficiency
• Schedule and coordinate our Board of Directors and Committee meetings
• Arrange complex and detailed travel itineraries and compile documents for travel-related meetings
• Manage expense reporting in a timely manner
• Schedule and coordinate numerous weekly and ad hoc meetings, including CEO and IR participation at investor conferences
• Interact with key contacts, investors and other C-level individuals
• Work closely and effectively with both executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Build solid relationships with employees, maintaining organizational knowledge in support of the CEO
• Assist Investor Relations with corporate communications, including issuance of press releases, updating of corporate website, etc.
• Support communication from the CEO and Investor Relations across the organization
• Contribute to or lead ad-hoc projects as requests
• Collaborate with other members of the administrative team
• Must be able to represent the team in a positive way to people both inside and outside the company
• Act as point person for visiting executives and large corporate investors

Qualifications:

• College degree with 7+ years of related work experience supporting at the executive level
• Professional, courteous and mature demeanor
• Expertise with MS Office applications (Word, Excel, PowerPoint and Outlook)
• Strong organizational skills and superior attention to detail
• Demonstrated ability to anticipate needs and issues before they arise and proactively identify solutions
• Exceptional interpersonal skills; poise, gravitas  and the ability to build relationships with stakeholders, including staff and board members
• Superior presentation, writing, and verbal communication skills; the ability to interact credibly and diplomatically with all levels in an organization.
• Strong problem-solving and decision-making capability
• Highly resourceful team-player, with the ability to be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Ability to provide support during scheduled meetings and events that occur outside of regular business hours
• Willingness to assume additional responsibility and learn new skills